If after the double-blind review process, you received an e-mail from the Editorial Board, containing the notification of paper/s acceptance (with any requested changes after the double-blind reviewing process) and indicating that the foreseen presentation type of your accepted paper/s will be a Poster-type presentation in the section the paper is affiliated with, you can download different PowerPoint formats of the Poster-type presentations here. Thereafter, you can simply print it out as .PDF A0 or A1 in size, by using Bullzip and then, send it to the printer to be print out on paper support.

Presenting your Paper as a Poster

If you are presenting your work via a poster, it is your responsibility to produce the poster and bring it with you to the conference.

A poster should be self‐contained and self‐explanatory, allowing the viewer to proceed on his/her own while the author (you) is free to supplement or discuss particular points raised by the viewer. Presentations should be simple and clear and a combination of text and graphics is recommended. Remember that the viewer, not you as in the case of slide presentations, determines the time spent at each poster.

Posters will be on display for the duration of the conference and there will be a timetabled slot for contributors to stand by their posters so that participants can come and discuss the research. The Poster sessions will be grouped into 4 or 5 papers. Each presenter is given 10 minutes to present their work/poster. There will be 5 minute discussion period between presentations for the session chairs/discussants and all those present to provide feedback.

Please, note that he session chairs will have read your paper, but the other members of the group will not. That’s why your poster presentation should cover the following:

1. Name, Title and what the paper is about
2. The research question and any hypothesis you are investigating
3. Your research plan
4. A summary of what you have said and your next steps.

Poster Layout: Use matt finish rather than glossy paper as varying lighting in the venue can cause reflection on glossy paper. Arrange the work in columns rather than rows as this is easier for the viewer to follow. An introduction should be placed at the upper left and a conclusion at the lower right. The abstract does not need to be presented.

Illustrations: Figures should be designed to be viewed from a distance and should use clear, visible graphics and large type. Each figure or table should have a heading of one or two lines. Additional essential information should be provided below in a legend. Photographs should have good contrast, sharp focus and, if necessary, an indication of scale.

Text: Minimise narrative. Use large type in short, separated paragraphs. Numbered or bulleted lists are effective ways to convey a series of points. Do not set entire paragraphs in uppercase or boldface type. Do not attempt to put the full paper on the poster – no one will stay long enough to read it!

Titles and Fonts: Titles and captions should be short and easy to read, in a sans serif font for preference (e.g. Arial). Use large lettering as this means a number of people can read the poster from a distance without overcrowding. Remember to caption your poster with the abstract title, author’s names and affiliations.

Poster size: We allow for posters up to A0 in size – we would strongly encourage you not to go for less than A3.

Poster Presentations Tips

Poster presentations provide the opportunity for the presenter and the audience to talk with one another. A physical arrangement similar to an exhibit area is used for this interaction. The most common size for posters is A0 or A1 in size. Check to make sure your poster adheres to the requirements of the EINCO conference. A relatively large number of posters will be displayed during each poster session of the EINCO conference. During the designated period, the audience moves through the poster displays, stopping to interact with those who are presenting research that is of special interest to them. Thus, the interaction between the presenters and the audience is likely to be more meaningful than is typically the case in paper sessions. Therefore, when constructing your poster, remember to utilize the opportunities provided by this method of presentation.

Poster presentation recommendations:

1. Prepare your poster well in advance of when you need to send it to the printer; don’t leave your poster to the last minute.
2. Make it easy to read. Remember that your poster will be read by viewers from 2-3 feet away, so make the font large enough so that it is easily read without having to stand right in front of it. Less is often more when it comes to the amount of content you should plan to include in your poster presentation. It should be visually attractive and engaging. However, don’t overdo “cutesy” additions such as clip art or coloured fonts.
3. Construct the poster to include the title, the author(s), affiliation(s), and a description of the research, highlighting the major elements that are covered in the abstract.
4. Minimize detail and try to use simple, jargon-free statements.
5. Remember that pictures, tables, and figures are amenable to poster display
6. If you can, use colour in your visuals.
7. Make sure your lettering is neatly done and is large enough to be read from a distance, i.e., do not simply pin up a set of typed pages – reserve these for your handout.
8. Consider using a flow chart or some other method of providing the viewer with a guide to inspecting your display.
9. Don’t overwhelm the viewer with excessive amounts of information; rather, construct a poster display that enhances conversation.
10. Plan to be there to present your own poster. It is not allowed to send someone else to be there to present your poster for you. If you have submitted your poster and it was accepted, you should be there (barring any truly unforeseen emergency). People who are interested in your work will be in attendance and will want to discuss specific details about your study.
11. Bring handouts to distribute to people who take an interest in your poster. Email cards should be available so people don’t need to write down your email when you run out of copies. Be sure to have someone take your picture in front of the poster so you can show it off proudly to family, friends, and your PhD thesis advisor when you return home!
12. Be ready to pin up and take down your poster at specified times.
13. Be sure to bring thumbtacks with you.

Prepare for distribution, copies of a printed version of your paper (about 20) and handouts with the details of the research and/or a sign-up sheet on which interested people can request the paper. Be sure to indicate on the paper your identification, the conference source reference, and whether or not it may be quoted.

It is an honour to have the opportunity to present your paper at a research conference like EINCO. You have an obligation to prepare a neat, well-organized display and to be present at your display for the entire poster session period. With a little thought and creativity, you can make your presentation a very pleasing one for both you and your audience.